Employees have rights in a workspace and these must not be infringed upon. Creating a great atmosphere for them to work in without compromising their privacy can boost their productivity which in turn supports the company’s profits.
Reading through Curry’s PC World user reviews we can see that electronic gadgets and computers are very important to employees, being updated about new products can go a long way in helping employees use their workspace to the maximum level.
Optimizing Employee’s Workspace Using Technology
There are a lot of practical ways in which a caring and smart company can optimize the employee’s workspace through the use of technology. We have provided a list of some of them below.
- Digital Softwares
Digital softwares option is necessary to optimize employee’s workspace, sort out breach in security, fix technical bugs and install fixed wireless. Every employee needs a high-speed internet connection to enhance productivity therefore fixed wireless technology is recommended.
- Utilize Group Chats
Group chats eliminates back and forth long emails, excuses of mails missing and long walks across the halls, moving from office to office trying to get work done. Google hangout allows up to fifteen people at once in a single chat. Virtual messages can be received instantly, this reduces the time that would have been wasted.
- Encourage the Use of Smart Sheets
Use Smart sheets to track to-do lists and deadlines. It allows users to assign tasks, track project progress, set priority deadlines, manage calendars, and share documents. It has a way of reminding employees to stay on-task and complete projects in a timely manner.
- Host Sharable Company Files
This can be done using Dropbox, Box, Google drive or Microsoft OneDrive. These are reliable file sharing options which allows employees at the office to communicate with field employees and manage entire projects from the field.
- Hire Virtual Assistants
Smart virtual assistant are used by employees to boost productivity in the workplace. Virtual assistants can answer questions in real time, serve as reminders and make recommendations to its user.
Privacy Tips Employees Should Adhere to While Working
One of the most important ways to ensure employees’ privacy within an organization is to ensure the servers are secure. This will protect both employee and company secrets.
Employees should also be encouraged to sign out properly after use of company devices. Companies should discourage employees from using personal messaging and video conferencing solutions that have not been approved by the company’s IT department, as such solutions may not meet the security standards required by the company. Employees should not use personal email accounts for company work.
Technology can be challenging to integrate into the workplace, but most businesses today benefit from social media, web apps, and shared drives and these technologies are likely to continue expanding.
Technology in the workspace promotes efficiency, facilitates communication in the workplace, simplify time consuming work, helps employees to keep to deadlines, make it easy to find files and records. All these are achieved without compromising the privacy of employees at work.